The Billing Instruction is used to instruct Finance to bill the client (create the Tax Invoice).
It is a text document with a pre-populated template which can be used to indicate how the client should be billed, e.g. 50% or Full. This pre-populated template will include the sum total value of the CEs.
The Billing Instruction is attached to a Job Bag and can be created from the Add New dialog or from the Cost Sheet.
The Billing Instruction screen contains selected information from the Job Bag, including the Client, Product, Element and others.
You can only change or edit five of the header fields from this screen.
From the Editor tab, you can format your text to highlight important information. You can also email, print, and attach external documents to your billing instruction.
Billing Instruction Fields
Clicking this button will take you back to the Job Bag form.
This is the Client for whom the job is created.
The name of the integrated campaign/project.
The client's budget for the job/campaign or the hours that have been budgeted for this job.
The name of the person who is designated for giving information about the client.
The employee that is responsible for the Client's account or person who opened the job bag.
The product or brand that the agency will be doing work to promote, advertise or sell.
The description of the work being done e.g. Brochure or Leaflet.
The medium, or type of work to be done e.g. Digital, Print Production etc.
The client presentation date (Pitch/Concept date).
The billing category classifies the use of billing documents and transactions in business processes. A billing category summarizes various billing document types.
This field will show the Client's Code.
The field used to describe the Billing Instruction.
The date that the Billing Instruction was created.
The status of the Job Bag e.g. Open, Closed, Finished etc.
The amount of material e.g. 500 brochures.
The size of the element e.g. A3.
Colours to be used on the element.
The language that the element will be printed in e.g. English, Zulu etc.
The date on which the final artwork is sent to the supplier to produce.
The date the material will be received back from the supplier.
The go live/publication/launch date etc.
The document type field shows different types of custom Billing Instruction templates.