Before an export can be created, the Chase Administrator (in consultation with the agency's Financial Controller) needs to provide Chase with certain information about the accounting package being used. As this function may require technical intervention, Chase Support should be contacted to assist with the activity.
Below are steps to show you how to configure Export settings.
- Click the Settings button on the Ribbon.
- On the Configuration screen, click on Export Settings.
The Export Settings screen appears. Enter the Company Code field.
Within the accounting package, more than one company can exist, similar to multiple companies within the Chase database. To ensure the exported files are sent to the correct set of books, the unique Company Code as set up within the accounting package is specified here.
Select the relevant Accounting Package.
Carefully select the correct version of the Accounting Package, as export formats and methods can differ between different versions of the same package.
By default, no Export Definitions are set within this Accounting Package drop down option. To set this up, you need to obtain the correct files from from Chase Support. If non-standard definitions are required, they need to be custom generated and will involve a cost to the agency.
For more details please contact Chase on https://www.chasesoftware.biz/
In this example, Pastel 14 Invoices was selected.
Enter any commands or settings required by your specific accounting package to import information into its database, in the Export Parameters field.
Details of these elements can be obtained from Chase Support (firstname.lastname@example.org), as well as from the package developer's product information.
Enter a default Product Posting Group that is used for categorising products.
Ask Chase Support for more information about this posting account.
- Enter the Sales GL Account No to which sales transactions (Tax Invoices and Credit Notes) are posted by default.
- Enter the Purchases GL Account No to which purchase transactions (Supplier Invoices and Supplier Credit Notes) will be posted.
- If your agency or accounting package uses cost provisions (WIP), enter the Provision (WIP) GL Account No to which WIP provisions will be posted.
Check the Advanced Period Change checkbox.
Selecting the Advanced Period Change checkbox allows you to edit the Accounting Period and indicate the financial period in which transactions will be created, once imported into the accounting package.
- Select the financial period and related calendar month and year, in the Accounting Period fields.
- In the Accounting Period Cut-off Day field, select the relevant option that indicates when the financial period ends.
- Check the Allow 13th Month checkbox if the agency's accounting package permits a 13th financial period for posting belated financial transactions (for example, auditor's adjustments or income and expenditure falling in the year but posted after year-end).
- Click the Rights Required to Change Accounting Period field, and select the User right required to move the accounting period forward or backward when running the Export Wizard.
- Click the Rights Required to run the Export Wizard field, and select the User right required to run the Export Wizard.
From the Users with rights to run Export Wizard table, click in the Export Type field against each User and select the relevant export type.
- Save changes made to the screen.