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Margin Declaration is the process of recognising revenue at a Job or Work Type level. To declare margin by Work Type, you need to enable the Declare Margins by work type feature. The feature can be enabled in Settings (Configuration) – Features – Declare Margins by work type. Please note that you can only declare margin on Invoices/Credit Notes which include a cost provision.

Note: If the Declare Margin by work type functionality has not been enabled you will only be allowed to declare margin on a Job level. Please see the images below.


You can use the Wizard to declare margin across multiple jobs, or you can declare margin for an individual job.  You may have Jobs that run over long periods of time but you wish to declare the margin at specific intervals and reflect it as such within your accounting package.


Below are steps to show you how to declare margin for:


Step-by-step guide



Declare Margin on multiple Jobs


  1. Click the Wizards button on the Ribbon.



    The Select a Chase Wizard to begin dialog appears. 

  2. Click on the Job Margin Declaration option.


    The Declare Margins Wizard dialog appears. 

    Notice the mandatory fields highlighted in red these need to be completed. However, once you start applying some filters, certain other fields are no longer mandatory.
  3. Click on the drop down arrow on the Current Job Status field, and select the status of the jobs for which you want to declare margin.

    In this example, Open was selected.



  4. Click on the drop down arrow on the Client field, and select the client you want to declare margin for. 

    For this example, Apple was selected.



  5. Click the Next button to continue.



  6. On the next screen, click the checkbox to the left of the work types/jobs you want to declare margins for.

    Note: If the Declare Margin by work type feature is enabled, this dialog will display work types grouped by Jobs. If this feature is not enabled you will only see a single line per job and you will be required to complete a percentage.


    For this example, Promoters, Translations for Job 63580418 and AAA Fee, Art Direction for Job B02 were selected.


    Notice that financial columns are grouped by:

    Billed to Date - this grouping displays amounts that have been invoiced to the Client.

    Cost to Date - this grouping displays amounts to be ordered and invoiced to the supplier.

    Remaining - displays the remaining margin related amounts that have not been declared.

    To Be Recognised - this grouping allows you to enter amounts to be declared. 

  7. Enter the amounts or percentage to be declared.


    You can declare margin by adding a percentage or value in the following columns:

    Margin % - enter a percentage amount to be declared. This is the overall amount including any amounts already declared. If the first 50% was declared and you decide to declare the remaining 50% you need to add to the 50%. For example, if you want to declare the remaining 50% you will enter 100%.

    Declare Amount - enter the Billed amount to be declared.

    Declare Cost - enter the Billed Cost/Cost Provision amount to be declared.

    Declare Margin - Enter a Margin amount to be declared.


    You can also select a percentage to be declared by clicking the Declare drop down at the top-right of the dialog. This will apply the percentage on all selected work types/jobs.


    For this example

    - R 6 250 and R 7 800 was entered for work types Promoters and Translations

    - 50% was entered in the Margin % field for AAA Fee and Art Direction work types 


    Notice that once you add values or a percentage on any field under the To Be Recognised columns, the rest of the fields are automatically calculated. For example, if you enter 50% in the Margin % field, the Declare Amount, Declare Cost and Declare Margin will auto populate based on your percentage. 
  8. Click the Next button to continue.


    To view financial information on each Job click the Show Financial Data icon next to the relevant Job. The Financial Data dialog will display financial documents and where amounts are pulling from.

  9. Confirm your selection, and click the Finish button.



  10. Click the Close button.

    The green check mark to the right of the job shows that the margin declaration was successful.





Declare Margin on individual Jobs


  1. Open the Job on which you want to declare margin.
  2. Click the Shortcut Menu button and select Declare margin %.



    The Declare Revenue / Margins Wizard dialog appears.

  3. Click the checkbox to the left of the work types/jobs you want to declare margins on.

    Note: If the Declare Margins by work type feature is enabled, this dialog will display work types grouped by Jobs. If this feature is not enabled you will only see a single line per job.


    For this example, Art Direction and DTP work types were selected.


    Notice that financial columns are grouped by:

    Billed to Date - this grouping displays amounts that have been invoiced to the Client.

    Cost to Date - this grouping displays amounts to be ordered and invoiced to the suppliers.

    Remaining - displays the remaining margin amount that has not been declared. 

    To Be Recognised - this grouping allows you to enter amounts to be declared. 

  4. Enter the amounts or percentage to be declared.


    You can declare margin by adding a percentage or value in the following columns:

    Margin % - enter a percentage to be declared. This is the overall amount including any amounts already declared. If the first 50% was declared and you decide to declare the remaining 50% you need to add to the 50%. For example, if you want to declare the remaining 50% you will enter 100%.

    Declare Cost - enter the Billed Cost/Cost Provision amount to be declared.

    Declare Margin - Enter a Margin amount to be declared.


    You can also select a percentage to be declared by clicking the Declare drop down at the top-right of the dialog. This will apply the percentage on all selected work types/jobs.


    For this example, 50% for Art Direction and DTP work types was declared.


    Notice that once you add values or a percentage on any field under the To Be Recognised columns, the rest of the fields are automatically calculated. For example, if you enter 50% in the Margin % field, the Declare Amount, Declare Cost and Declare Margin will auto populate based on your percentage. 
  5. Click the Next button to continue.

    To view financial information on each Job click the Show Financial Data icon next to the relevant Job. The Financial Data dialog will display financial documents and where amounts are pulling from.

  6. Confirm your selection, and click the Finish button.


  7. Click the Close button.

    The green check mark to the right of the job shows that the margin declaration was successful.


  

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