Questions to ask when first opening a Job Bag
Certain information is required and needs to be obtained from the client before opening a new Job Bag.
Here are some of the key questions to ask a client about the new project:
- What is the scope of the job?
- What is the budget for the job?
- Which product will be targeted for this project?
- What are the elements expected for delivery?
- Do we need to develop a strategy first or will it be based on an existing strategy?
- What is the expected duration of the campaign?
- What are the expected deadlines or delivery dates?
- What is the client's overall expectation?
- Is there any existing creative work to simulate?
Job Bag Screen
The Job Bag screen is made up of a number of areas.
- On the left-hand side of the Job Bag is the menu tree. This displays the client name and all documents that are created for this job.
- The job number appears at the top of the screen. This number is automatically assigned when you add a new Job Bag.
- The form fields, in particular those highlighted in red, are mandatory and must be completed in order to save the Job Bag. You can also create numerous jobs related to the same campaign/project from this screen but this will depend on your user rights.
- The area at the bottom of the screen is where you can add tasks and assign them to resources e.g. users. It is also a facility to create a Timing plan/ Project plan, which can be tracked and measured.
Job Bag Fields
The Client for whom the job is created. This field will display both the Client code and name.
The product or brand that the agency will be doing work to promote, advertise or sell.
What you are delivering e.g. Brochure or Leaflet. Ideally, make the Element unique for future searching purposes.
The name of the integrated campaign/project.
The name of the person who is designated to provide information from, or about the client.
This field will show the Client's Code.
The medium, or type of work to be done e.g. Digital, Print Production etc. Categories allow for reporting against specific job types.
You can break down your main category into sub categories e.g. in the case of Print use Brochure, Flyers etc.
The employee that is responsible for the Client's account or person who opened the job bag. Initially, the Job Bag creator’s name is automatically selected.
The person who regulates the flow of work in the agency.
The nickname that will help you to identify jobs that are in the Resource Planner.
Users who should receive all email updates from the Job Bag. The recipients in the selected list will be copied on internal documents created against the Job Bag.
The status of the Job Bag, and includes:
Open: The Job is open. Documents such as Briefs or Cost Estimates can be added, and work can be assigned and carried out.
On Hold: The Job is open but has been postponed by the Client. Documents can be added, but no work can be assigned or carried out.
Cancelled: The Job has been cancelled. No new documents can be added, and no further work assigned or carried out.
Finished: All work assignments have been completed and production is finished. Client and Supplier invoices must be captured and time updated.
Awaiting Closure: Billings against the Job are being finalised but no new CEs or POs can be added.
Closed: The Job is complete. All Billings have been finalised and no further action is required.
A Business Unit refers to a division, facility or department of an organization.
Enter details around the Current Status or where the job is at, at this point in time.
The client presentation date (Pitch/Concept date).
The latest date by which creative material must be delivered to a media owner for flighting.
The date by which artwork should be ready for reproduction or post production.
The go live/publication/launch date etc.
Job finish date.
Date Job is closed.
The number of the material item required e.g. 500 brochure.
The size of the element, e.g A3 brochure.
Colours to be used on the element.
The client's budget for the job/campaign or the hours that have been budgeted for this job.
The language that the element will be printed in e.g. English, Zulu etc.
The billing category classifies the use of billing documents and transactions in business processes e.g retainer or non-retainer. A billing category summarises various billing document types.
Record internal discussions around financial decisions made for a particular job.
|The job to which child jobs are related.|