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A Supplier is a person or organization that provides something needed such as a product or service.  Every Supplier working with the agency needs to be captured into Chase. Once setup, you will be able to:

 Screen layout

Supplier Details form


 Field Help

Buttons and Field Names

Description

Supplier Details

This tab opens the Supplier Details form allowing you to enter information about the Supplier.

Supplier BBBEE Details

Allows you to capture the Suppliers BBBEE certificate information. Due to BBBEE statuses and certificates becoming a mandatory requirement for most South African companies, these need to be up-to-date at all times.

Contact Details

Allows you to add additional Supplier contacts that will be used when sending out documents from Chase to that Supplier.

Linked Users

Allows you to link Chase users to the Supplier for capturing Expense Claims.

Company

The trading name of the Supplier.

Telephone

The Supplier's telephone number.

Fax

The Supplier's fax number.

ClassificationSelect the type of business the supplier performs ie. Agency, Production, Consulting, Digital etc.

Email

Enter the Supplier's email address.

Notes

Enter additional information about the Supplier.

Type

Select if the Supplier is Active, Inactive, Internal, etc. By default, the Supplier type will be set to Production Supplier.

Contra Acc#

If your agency uses a contra account to analyse Supplier returns, enter the appropriate account in the Contra Acc# field.

Holding Company

If the Supplier is part of a group, select the group name in the Holding Company field.

Financial Year End

Enter the Supplier's financial year end date, for reference purposes.

Account Cut Off Day

Select the day of the month after which no more transactions for the Supplier may be paid. This is not an enforced item; it only serves as a reminder.

Credit Approved checkbox

If there is a credit payment agreement in place, check the Credit Approved checkbox if the Supplier has been approved, or leave it unchecked if not required.

Order Number Required checkbox

Check this checkbox if required on financial documents, or for integration purposes with your accounting package.

User Rating

This functionality has been replaced by the Supplier BBBEE Details tab.

Postal Address

The Supplier's address at which they receive mail.

Postal Code

The Postal Code for the above address.

Physical Address

The Supplier's Physical Address, or where the company is located. This address may also be used on Supplier Invoices as the delivery address.

City

The City where the Supplier is based.

Client AE

Select an Employee (User) that will be the main contact in your agency for that Supplier.

Inv. Controller

The Inv. Controller is the Employee (User) who will be responsible for payments for the Supplier.

Default Contact

The main Supplier Contact with whom the agency will communicate.

Payment Terms

Payment Terms are conditions under which a seller will complete a sale. Typically, these terms specify the period allowed to a buyer to pay off the amount due and may demand cash in advance, cash on delivery, a deferred payment period of 30 days or more.

This will automatically appear on related financial documents but can be edited during entry.

Company Reg. NoEnter the Supplier's company registration number.

Tax No

Enter the Supplier’s tax reference number (South Africa uses VAT).

Default % Tax

Enter the default sales tax rate charged by the supplier. e.g. 15% for local VAT-registered suppliers, 0% for non VAT-registered or foreign suppliers.

Default Currency

Select the Default Currency for this supplier should it differ from the home currency.

Sent Emails

The Sent Emails tab will show the log of emails sent to any of the Contacts for the current Supplier.