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  1. Create and post a sales invoice with the Fixed Asset selected as a line on the sales invoice thereby selling the Fixed Asset to a Customer/Debtor.

  2. Create and post a Fixed Asset G/L Journal and this will affect the Fixed Asset sub ledger and one or multiple G/L Accounts.

Disposing a Fixed Asset by Posting a Sales Invoice

When you sell the asset to the Customer, you follow these steps:

  1. Create a new Sales Invoice and select the Customer.

  2. Select the “Type” on the line as “Fixed Asset” and select the Fixed Asset in the “No.” column on the line.

  3. Enter the Quantity as 1 on the line and enter the value in the Unit Price field, this is the VAT Excl. Amount, that you sold the asset at.

  4. Ensure that you have selected a Depreciation Book Code in the field on the Sales Invoice Line.

    Upon Posting the Sales Invoice Dynamics NAV will calculate the profit or loss on the sale based on the proceeds on disposal, i.e. the value on the sales invoice, and compare this against the Book Value of the asset and it will automatically post the difference to the Gains/Losses on Sale of Fixed Asset Account. This account is defined in the Fixed Asset Posting Group linked to the Fixed Asset being sold. Posting the Sales Invoice will also affect the Acquisition Cost Account and the Accumulated Depreciation Account (this happens automatically because of selecting Fixed Asset on the Sales Invoice line).

Disposing a Fixed Asset by Posting a Fixed Asset G/L Journal

This option can be followed if you don’t want to involve a Debtor/Customer in the disposal transaction. In other words, you wish to post the transaction by affecting the Fixed Asset sub ledger but the proceeds on disposal (if any) should be posted to a G/L Account that you select.